APPLICATION CLOSED
LOS ANGELES COUNTY
EMERGENCY FOOD AND SHELTER
Phase 38 REQUEST FOR PROPOSAL (RFP)
UPDATE
Greetings Folks,
Thank you for submitting your agencies application for Emergency Food and Shelter Program (EFSP) Phase 38 funds.
We are currently in the review process, and are updating the expected award notification date from March 19, 2021 to April 16, 2021. Los Angeles County received approximately $14 million in requests, with $6.8 million in available funding.
The Phase 38 spending period was also extended, changing the program period end date from May 31, 2021 to October 31, 2021. The new Phase 38 spending period is now January 1, 2020 – October 31, 2021. This will allow agencies more time to spend the awarded funds.
Thank you for your continued patience as we review the available funding with the amount of requested
PAST INFORAMATION
INSTRUCTIONS:
Please read this ENTIRE page of information and instructions. The application is located at the bottom of this page.
GENERAL INFORMATION
EFSP is a Federal program administered by the U.S. Department of Homeland Security’s Federal Emergency Management Agency (FEMA) and has been entrusted through the McKinney-Vento Homeless Assistance Act of 1987 (PL 100-77) “to supplement and expand ongoing efforts to provide shelter, food and supportive services” for hungry and homeless people across the nation.
Los Angeles County Local Board has been awarded $6,816,562 for Phase 38.
The Los Angeles County Emergency Food and Shelter Program (EFSP), will open the Phase 38 RFP on Monday January 25, 2021 thru Friday, February 12, 2021.
To be eligible for EFSP Phase 38 funding, organizations must provide one or more of the following services (organizations may apply for more than one funding area):
EFSP funds are supplemental and may not exceed 40% of a program budget in which you are requesting funds in. Funds are not intended to substitute for other program funds or to start new programs and are not to be held or reserved for future use.
EFSP funds may not be provided exactly per program period calendar. Funds are provided in two payments, the second payment will likely come after the close of the spending cycle, and costs can
only be reimbursed for expenditures made during the specified spending cycle.
PHASE 38 SPENDING PERIOD
The Phase 38 spending period is January 1, 2020 through October 31, 2021. Funded agencies will be allowed to retroactively claim reimbursement for expenditures made throughout the spending period.
Please note: The spending end date is the SAME for Phase 37 and Phase CARES, and Phase 38. Each phase is separate, and funding expenditures cannot overlap or be shared between any phase.
The spending period end date can be extended by the Local Board, if deemed necessary. LRO's will be informed of any changes made via email.
REQUEST AMOUNT
NEW AGENCIES and/or RETURNING AGENCIES - Can apply for funding based on program needs.
New agencies (agencies not awarded funding in any EFSP Phase) cannot apply for more than $10,000
Returning agencies cannot apply for more than $500,000
Minimum Request for all applicants must be $2,500 in a single or combined category.
AWARDS
The Los Angeles Local Board evaluates and scores all eligible applications submitted, and makes allocation decisions based on the most effective and efficient delivery of emergency services across the county. Under no circumstances is the EFSP Local Board bound to award any organization the amount requested.
TIMELINES AND IMPORTANT DATES
EFSP Phase 38 RFP Open from
Monday January 25, 2021 thru Friday, February 12, 2021 (11:59 pm)
AWARDS NOTIFICATION
The Los Angeles Local Board anticipates award notification to be made on or about April 9, 2021, however, this is an anticipated date that is subject to change.
BIDDERS CONFERENCE
Los Angeles County Emergency food and Shelter Program will hold two Bidders Conference sessions to provide information on the EFSP program, and application process. We are holding two sessions to accommodate schedules, one will be offered in the morning, and one in the afternoon, you only need to participate in one session as they will each provide the same information. Participation in the Bidders Conference is not mandatory, however, recommended for all agencies, and highly encouraged for all new agencies that have not received EFSP funding in any past phase.
LOS ANGELES COUNTY
EMERGENCY FOOD AND SHELTER
Phase 38 REQUEST FOR PROPOSAL (RFP)
UPDATE
Greetings Folks,
Thank you for submitting your agencies application for Emergency Food and Shelter Program (EFSP) Phase 38 funds.
We are currently in the review process, and are updating the expected award notification date from March 19, 2021 to April 16, 2021. Los Angeles County received approximately $14 million in requests, with $6.8 million in available funding.
The Phase 38 spending period was also extended, changing the program period end date from May 31, 2021 to October 31, 2021. The new Phase 38 spending period is now January 1, 2020 – October 31, 2021. This will allow agencies more time to spend the awarded funds.
Thank you for your continued patience as we review the available funding with the amount of requested
PAST INFORAMATION
INSTRUCTIONS:
Please read this ENTIRE page of information and instructions. The application is located at the bottom of this page.
GENERAL INFORMATION
EFSP is a Federal program administered by the U.S. Department of Homeland Security’s Federal Emergency Management Agency (FEMA) and has been entrusted through the McKinney-Vento Homeless Assistance Act of 1987 (PL 100-77) “to supplement and expand ongoing efforts to provide shelter, food and supportive services” for hungry and homeless people across the nation.
Los Angeles County Local Board has been awarded $6,816,562 for Phase 38.
The Los Angeles County Emergency Food and Shelter Program (EFSP), will open the Phase 38 RFP on Monday January 25, 2021 thru Friday, February 12, 2021.
To be eligible for EFSP Phase 38 funding, organizations must provide one or more of the following services (organizations may apply for more than one funding area):
- Food (served meals, food vouchers, food pantries)
- Shelter (mass shelter, motel vouchers)
- Food Bank
- Rental/Mortgage Assistance
EFSP funds are supplemental and may not exceed 40% of a program budget in which you are requesting funds in. Funds are not intended to substitute for other program funds or to start new programs and are not to be held or reserved for future use.
EFSP funds may not be provided exactly per program period calendar. Funds are provided in two payments, the second payment will likely come after the close of the spending cycle, and costs can
only be reimbursed for expenditures made during the specified spending cycle.
PHASE 38 SPENDING PERIOD
The Phase 38 spending period is January 1, 2020 through October 31, 2021. Funded agencies will be allowed to retroactively claim reimbursement for expenditures made throughout the spending period.
Please note: The spending end date is the SAME for Phase 37 and Phase CARES, and Phase 38. Each phase is separate, and funding expenditures cannot overlap or be shared between any phase.
The spending period end date can be extended by the Local Board, if deemed necessary. LRO's will be informed of any changes made via email.
REQUEST AMOUNT
NEW AGENCIES and/or RETURNING AGENCIES - Can apply for funding based on program needs.
New agencies (agencies not awarded funding in any EFSP Phase) cannot apply for more than $10,000
Returning agencies cannot apply for more than $500,000
Minimum Request for all applicants must be $2,500 in a single or combined category.
AWARDS
The Los Angeles Local Board evaluates and scores all eligible applications submitted, and makes allocation decisions based on the most effective and efficient delivery of emergency services across the county. Under no circumstances is the EFSP Local Board bound to award any organization the amount requested.
TIMELINES AND IMPORTANT DATES
EFSP Phase 38 RFP Open from
Monday January 25, 2021 thru Friday, February 12, 2021 (11:59 pm)
AWARDS NOTIFICATION
The Los Angeles Local Board anticipates award notification to be made on or about April 9, 2021, however, this is an anticipated date that is subject to change.
BIDDERS CONFERENCE
Los Angeles County Emergency food and Shelter Program will hold two Bidders Conference sessions to provide information on the EFSP program, and application process. We are holding two sessions to accommodate schedules, one will be offered in the morning, and one in the afternoon, you only need to participate in one session as they will each provide the same information. Participation in the Bidders Conference is not mandatory, however, recommended for all agencies, and highly encouraged for all new agencies that have not received EFSP funding in any past phase.
- EFSP Phase 38 Bidders Conference (Morning) Completed
- EFSP Phase 38 Bidders Conference (Afternoon). Completed
CRITERIA FOR A LOCAL AGENCY TO BE ELIGIBLE FOR EFSP FUNDING IT MUST:
• Be nonprofit or an agency of government; (School Districts Do Not Qualify)
• Not be debarred or suspended from receiving Federal funding;
• Have a checking account and sign up for EFT (cash payments are not allowed);
• Have an accounting system or fiscal agent approved by the Local Board;
• Have a Federal Employer Identification Number (FEIN);
• Have a Data Universal Number System (DUNS) number issued by Dun & Bradstreet (D&B) and provide along with other required associated information;
• Have a valid email address for program communication and electronic signature processes;
• Conduct an independent annual audit if receiving $100,000 or more in EFSP funds; conduct an annual accountant's review if receiving $50,000 to $99,999 in EFSP funds. See Annex 12, page 103.
• Conduct annual audit, if expending $750,000 or more in Federal funds, in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200 of the Office of Management and Budget (Uniform Guidance);
• Be providing services and using its other resources in the area in which they are seeking funding;
• Practice nondiscrimination (those agencies with a religious affiliation wishing to participate in the program must not refuse services to an applicant based on religion or require attendance at religious services as a condition of assistance, nor will such groups engage in any religious proselytizing in any program receiving EFSP funds;
• Have a voluntary board if private, not-for-profit; and,
• To the extent practicable, involve homeless individuals and families, through employment, volunteer programs, etc., in providing emergency food and shelter services.
NOTE: Per the Emergency Food and Shelter Program National Board guidelines, "School Districts" cannot receive EFSP funding, as they do not meet the intent of the program.
• Be nonprofit or an agency of government; (School Districts Do Not Qualify)
• Not be debarred or suspended from receiving Federal funding;
• Have a checking account and sign up for EFT (cash payments are not allowed);
• Have an accounting system or fiscal agent approved by the Local Board;
• Have a Federal Employer Identification Number (FEIN);
• Have a Data Universal Number System (DUNS) number issued by Dun & Bradstreet (D&B) and provide along with other required associated information;
• Have a valid email address for program communication and electronic signature processes;
• Conduct an independent annual audit if receiving $100,000 or more in EFSP funds; conduct an annual accountant's review if receiving $50,000 to $99,999 in EFSP funds. See Annex 12, page 103.
• Conduct annual audit, if expending $750,000 or more in Federal funds, in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200 of the Office of Management and Budget (Uniform Guidance);
• Be providing services and using its other resources in the area in which they are seeking funding;
• Practice nondiscrimination (those agencies with a religious affiliation wishing to participate in the program must not refuse services to an applicant based on religion or require attendance at religious services as a condition of assistance, nor will such groups engage in any religious proselytizing in any program receiving EFSP funds;
• Have a voluntary board if private, not-for-profit; and,
• To the extent practicable, involve homeless individuals and families, through employment, volunteer programs, etc., in providing emergency food and shelter services.
NOTE: Per the Emergency Food and Shelter Program National Board guidelines, "School Districts" cannot receive EFSP funding, as they do not meet the intent of the program.
PHASE 38
APPLICATION INSTRUCTIONS
APPLICATION INSTRUCTIONS
HOW TO ACCESS AND COMPLETE THE EFSP Phase 38 APPLICATION
- The application has been combined into one (1) application incorporating all
categories funded for Los Angeles County.
- Select the categories your organization is requesting funding for. (multiple categories can be selected for funding).
- The narrative portion of the application must be completed by all "New organization's" which is defined as "an organization that has never received
funds from Emergency Food and Shelter Program.
- A budget template must be completed for each program you are requesting funds
in. The template is available in the downloadable documentation, after it is
completed, it must be uploaded as an attachment.
- Upload all required documentation as directed on the "downloadable documents"
The application link below will take you to "Survey Monkey Apply", the electronic platform to complete the application. Please complete the application thoroughly, and provide all attachments requested. DO NOT leave any questions unanswered, even if you have already provided your answer in another section. If you fail to answer the question asked, you will not receive points for the question.
APPLICATION SUBSMISSION
You will receive a receipt acknowledging that we have received your application within 24 hours. If you do not receive a receipt from us, we have not received your application.
SUPPORT
If you experience any difficulties with the application process, please contact either
efsp@unitedwayla.org
PHASE 38 APPLICATION SURVEY MONKEY LINK