APPLICATION CLOSED
LOS ANGELES COUNTY
EMERGENCY FOOD AND SHELTER
Phase 37 REQUEST FOR PROPOSAL (RFP)
INSTRUCTIONS:
Please read this ENTIRE page of information and instructions. The applications are located at the bottom of this page.
GENERAL INFORMATION
The Los Angeles County Emergency Food and Shelter Program (EFSP), will open the Phase 37 RFP on Friday, May 15, 2020 thru Friday, June 5, 2020
EFSP funds are Federal funds through the Department of Homeland Security's Federal Emergency Management Agency under the Emergency Food and Shelter National Board Program (EFSP). Los Angeles County Local Board has been awarded $4,920,421 for Phase 37.
To be eligible for EFSP Phase 37 funding, organizations must provide one or more of the following services (organizations may apply for more than one funding area):
EFSP funds are supplemental and may not exceed 40% of a program budget. Funds are not intended to substitute for other program funds or to start new programs and are not to be held or reserved for future use
EFSP funds may not be provided exactly per program period calendar. Funds are provided in two payments, the second payment will likely come after the close of the spending cycle, and costs can only be reimbursed for expenditures made during the specified spending cycle.
PHASE 37 SPENDING PERIOD
The Phase 37 spending period is January 1, 2020 through December 31, 2020. Funded agencies will be allowed to retroactively claim reimbursement for expendtures made throuhout the spending period.
REQUEST AMOUNT
NEW AGENCIES and/or AGENCIES NOT FUNDED IN THE PREVIOUS PHASE (phase 36) - The maximum amount that can be requested cannot exceed $10,000.00 in one or all categories combined.
CURRENT FUNDED EFSP AGENCIES - Can apply for funding based on program needs.
Minimum Request for all applicants must be $2,500
AWARDS
The Los Angeles Local Board evaluates and scores all eligible applications submitted, and makes allocation decisions based on the most effective and efficient delivery of emergency services across the county. Under no circumstances is the EFSP Local Board bound to award any organization the amount requested.
TIMELINES AND IMPORTANT DATES
EFSP Phase 37 RFP Open from
Friday, May 15, 2020 thru Friday, June 5, 2020
AWARDS NOTIFICATION
The Los Angeles Local Board will notify the applicants by July 15, 2020
BIDDERS CONFERENCE
Los Angeles County Emergency food and Shelter Program held two Bidders Conference sessions to provide information on the EFSP program, and application process. We are holding two sessions to accommodate schedules, one will be offered in the morning, and one in the afternoon, you only need to participate in one session as they will each provide the same information. Participation in the Bidders Conference is not mandatory, however, recommended for all agencies, and highly encouraged for all new agencies that have not received EFSP funding.
LOS ANGELES COUNTY
EMERGENCY FOOD AND SHELTER
Phase 37 REQUEST FOR PROPOSAL (RFP)
INSTRUCTIONS:
Please read this ENTIRE page of information and instructions. The applications are located at the bottom of this page.
GENERAL INFORMATION
The Los Angeles County Emergency Food and Shelter Program (EFSP), will open the Phase 37 RFP on Friday, May 15, 2020 thru Friday, June 5, 2020
EFSP funds are Federal funds through the Department of Homeland Security's Federal Emergency Management Agency under the Emergency Food and Shelter National Board Program (EFSP). Los Angeles County Local Board has been awarded $4,920,421 for Phase 37.
To be eligible for EFSP Phase 37 funding, organizations must provide one or more of the following services (organizations may apply for more than one funding area):
- Food (served meals, food vouchers, food pantries)
- Shelter (mass shelter, motel vouchers)
- Food Bank
- Rental/Mortgage Assistance
EFSP funds are supplemental and may not exceed 40% of a program budget. Funds are not intended to substitute for other program funds or to start new programs and are not to be held or reserved for future use
EFSP funds may not be provided exactly per program period calendar. Funds are provided in two payments, the second payment will likely come after the close of the spending cycle, and costs can only be reimbursed for expenditures made during the specified spending cycle.
PHASE 37 SPENDING PERIOD
The Phase 37 spending period is January 1, 2020 through December 31, 2020. Funded agencies will be allowed to retroactively claim reimbursement for expendtures made throuhout the spending period.
REQUEST AMOUNT
NEW AGENCIES and/or AGENCIES NOT FUNDED IN THE PREVIOUS PHASE (phase 36) - The maximum amount that can be requested cannot exceed $10,000.00 in one or all categories combined.
CURRENT FUNDED EFSP AGENCIES - Can apply for funding based on program needs.
Minimum Request for all applicants must be $2,500
AWARDS
The Los Angeles Local Board evaluates and scores all eligible applications submitted, and makes allocation decisions based on the most effective and efficient delivery of emergency services across the county. Under no circumstances is the EFSP Local Board bound to award any organization the amount requested.
TIMELINES AND IMPORTANT DATES
EFSP Phase 37 RFP Open from
Friday, May 15, 2020 thru Friday, June 5, 2020
AWARDS NOTIFICATION
The Los Angeles Local Board will notify the applicants by July 15, 2020
BIDDERS CONFERENCE
Los Angeles County Emergency food and Shelter Program held two Bidders Conference sessions to provide information on the EFSP program, and application process. We are holding two sessions to accommodate schedules, one will be offered in the morning, and one in the afternoon, you only need to participate in one session as they will each provide the same information. Participation in the Bidders Conference is not mandatory, however, recommended for all agencies, and highly encouraged for all new agencies that have not received EFSP funding.
- EFSP Phase 37 Bidders Conference - MORNING Session
Fri, May 22, 2020 10:00 AM - 11:30 AM (PDT)
COMPLETED
- EFSP Phase 37 Bidders Conference - AFTERNOON Session
Tue, May 26, 2020 1:30 PM - 3:00 PM (PDT) Completed
CRITERIA FOR A LOCAL AGENCY TO BE ELIGIBLE FOR EFSP FUNDING IT MUST:
• Be nonprofit or an agency of government;
• Not be debarred or suspended from receiving Federal funding;
• Have a checking account and sign up for EFT (cash payments are not allowed);
• Have an accounting system or fiscal agent approved by the Local Board;
• Have a Federal Employer Identification Number (FEIN);
• Have a Data Universal Number System (DUNS) number issued by Dun & Bradstreet (D&B) and provide along with other required associated information;
• Have a valid email address for program communication and electronic signature processes;
• Conduct an independent annual audit if receiving $100,000 or more in EFSP funds; conduct an annual accountant's review if receiving $50,000 to $99,999 in EFSP funds. See Annex 12, page 103.
• Conduct annual audit, if expending $750,000 or more in Federal funds, in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200 of the Office of Management and Budget (Uniform Guidance);
• Be providing services and using its other resources in the area in which they are seeking funding;
• Practice nondiscrimination (those agencies with a religious affiliation wishing to participate in the program must not refuse services to an applicant based on religion or require attendance at religious services as a condition of assistance, nor will such groups engage in any religious proselytizing in any program receiving EFSP funds;
• Have a voluntary board if private, not-for-profit; and,
• To the extent practicable, involve homeless individuals and families, through employment, volunteer programs, etc., in providing emergency food and shelter services.
PHASE 37
APPLICATION Instructions
HOW TO ACCESS AND COMPLETE THE APPLICATION
To apply for EFSP Phase 37 funding, please click on the link for the category that you are applying for. If you are applying in more than one category, you MUST complete an application for each category that you are applying for.
This link will take you to "Microsoft WORD" application. Please complete the application thoroughly, and provide all attachments requested. DO NOT leave any questions unanswered, even if you have already provided your answer in another section. If you fail to answer the question asked, you will not receive points for the question.
Word Count:
There is a 2000 character limit for each question.
APPLICATION SUBSMISSION
Once you have completed your application, EMAIL the application in either PDF or Microsoft Word format, to efsp@unitedwayla.org
You will receive a receipt acknowledging that we have received your application. If you do not receive a receipt from us, we have not received your application.
SUPPORT
If you experience any difficulties with the application process, please contact either
Patricia Banuelos at pbanuelos@unitedwayla.org
Deborah Tucker at dtucker@unitedwayla.org
APPLICATION Instructions
HOW TO ACCESS AND COMPLETE THE APPLICATION
To apply for EFSP Phase 37 funding, please click on the link for the category that you are applying for. If you are applying in more than one category, you MUST complete an application for each category that you are applying for.
This link will take you to "Microsoft WORD" application. Please complete the application thoroughly, and provide all attachments requested. DO NOT leave any questions unanswered, even if you have already provided your answer in another section. If you fail to answer the question asked, you will not receive points for the question.
Word Count:
There is a 2000 character limit for each question.
APPLICATION SUBSMISSION
Once you have completed your application, EMAIL the application in either PDF or Microsoft Word format, to efsp@unitedwayla.org
You will receive a receipt acknowledging that we have received your application. If you do not receive a receipt from us, we have not received your application.
SUPPORT
If you experience any difficulties with the application process, please contact either
Patricia Banuelos at pbanuelos@unitedwayla.org
Deborah Tucker at dtucker@unitedwayla.org
PHASE 37 APPLICATIONS
SHELTER CATEGORY APPLICATION
- Mass Shelter
- Other Shelter
- RENTAL / MORTAGE ASSISTANCE APPLICATION
FOOD CATEGORY APPLICATION
- Served Meal
- Other Food
FOOD BANK CATEGORY APPLICATION
- Large scale food bank that provides food to other food pantries for distribution.
Additional Resources
The Budgets needed to complete Section III "Current Organization Annual Operating Expenses" for each category application are accessible within the application itself by "double clicking" on the provided budget spreadsheet in Section III
However,
IF you are not able to open the budget within the application, we have also attached them here for you to download, complete, and submit with your application. (only complete these budgets if you were NOT able to complete it within the application itself.
The budgets for each category are located below, and can be accessed by clicking on the tab for the individual budget for each category.
However,
IF you are not able to open the budget within the application, we have also attached them here for you to download, complete, and submit with your application. (only complete these budgets if you were NOT able to complete it within the application itself.
The budgets for each category are located below, and can be accessed by clicking on the tab for the individual budget for each category.